RULES & REGULATIONS

Making Freight Requests (Cargo bids) on SHIPNEXT

  • Cargo owners and Brokers may post their Freight requests (Cargo bids) on SHIPNEXT free of Charge.
  • Freight Requests (Cargo bids) can be made by sending them in a random e-mail form, on-line through a web-page and through a SHIPNEXT Application.
  • SHIPNEXT recognizes and translates only English language request. However more languages shall be introduced in the future.
  • Random individual e-mail with Freight request (Cargo bids) should preferably contain:
    • Port of Loading
    • Port of Discharge
    • Laycan dates (loading and cancelling dates)
    • Cargo name
    • Cargo weight
    • Cargo volume
    • Number of units (if packed or unitary)
    • Unit weight (if packed or unitary)
    • IMO Class and UN number (if dangerous)
    • Loading rates (if any)
    • Discharge rates (if any)
    • Contract type (if any)
    • Commission (if any)
    • Other terms and conditions
  • SHIPNEXT recommends to use the following form of Freight Request (Cargo Bid):
    • POL: Port name
    • POD: Port name
    • LAYCAN: dd/mm-dd/mm
    • CARGO: Cargo name - total weight / total volume / quantity / max uw / etc
    • Other cargo description (IMO Class, UN Number, stackability, packing, etc)
    • FREIGHT: e.g.: fios, filo, lifo, flt, etc
    • LOAD: Loading rate, if free in (e.g.: 1000 mt shex uu htutc)
    • DISCH: Discharging rate, if free out (e.g.: 2000 mt fhinc)
    • OTHER TERMS: (e.g.: Shipment under deck, Last in First Out, Sole cargo shipment, etc)
    • CONTRACT: Contact Name
    • COMM: %
  • Any requests which are not, for some reason, automatically interpreted and displayed in the Cargo or Fleet Menu, will be displayed with delay with latest 2 hours, after being re-checked manually by SHIPNEXT Support Service.
  • Freight Requests (Cargo Bids) get an automatically generated Reference Number by SHIPNEXT.
  • Users can add Personal or customary Reference Numbers to their Freight Requests (Cargo Bids) by editing their Freight Request in “My Cargo” > “Requests” folder.
  • SHIPNEXT uses NLP (Natural Language Processing) and Machine Learning technology to interpret and transmit incoming e-mail to Cargo and Ships Menu.
  • Each Cargo owner may chose to report his Cargo bids (Freight requests) to only a limited or manually created list of Brokers (users of SHIPNEXT).

Port of Loading / Discharging

  • Port of Loading can be written in both a short or full form, but SHIPNEXT recommends to use full and correct form. Port of Loading may also contain the name of a Terminal or Stevedoring Company.
  • Port of Discharging can be written in both a short or full form, but SHIPNEXT recommends to use full and correct form. Port of Loading may also contain the name of a Terminal or Stevedoring Company.
  • Any berth conditions, such as “1 good safe berth”, “1 good safe berth always afloat always accessible”, “1 gsb aaaa” or similar should be written separately.
  • If no particular Loading or Discharge port is indicated in the Freight request, but there is a name of a Country of origin or country of destination, SHIPNEXT shall use the largest or most common port name of that country.
  • Port of Loading and port of Discharging can be shown either in one line or in 2 separate lines. E.g.: POL: Antwerp
    POD: Shanghai
    or
    Antwerp / Shanghai

Laycan dates

  • Laycan presented as “beg September” shall be interpreted as “1-10 September”.
  • Laycan presented as “mid September” shall be interpreted as “10-20 September”.
  • Laycan presented as “end September” shall be interpreted as “20-30 September”
  • Laycan presented as “10 September onw” or “10 September onwards” shall be interpreted as “10-17 September”.
  • Laycan presented as “spot onw”, “spot onwards”, “ppt onw”, “prompt onwards”, “spot prompt” or similar shall be interpreted as the laycan starting from the next day after the day the updated position was sent plus 7 days.
  • Laycan presented as “ready to load as from 20th of September” shall be interpreted as “20-27 September”

Cargo Name

  • Cargo consisting of several kinds of steels, eg.: “coils, plates, steel rebars” it shall be interpreted as “Steel Products”.
  • Cargo volume/weight consisting of a range, e.g.: “10-15.000mt”, it shall be interpreted and published as two Freight Requests (Cargo bids), where one is of 10.000mt, and the other is of 15.000mt.
  • Cargo quantity consisting of a range, e.g.: “10-15 units”, it shall be interpreted and published as two Freight Requests (Cargo bids), where one is of 10 units, and the other is of 15 units.
  • Cargo bane written with grammar mistakes will be matched to the nearest correctly written Cargo.
  • Cargo consisting of a yacht, boat or another floating object shall be categorized as Equipment.
  • Cargo consisting of a “transformer”, “engine”, “generator” or similar, without clear mention of “accessories”, “spare parts”, “spares” or similar - shall be categorized as just a single unit of “Equipment” type.
  • Cargo consisting of a “transformer”, “engine”, “generator” or similar, with additional mention of “accessories”, “spare parts”, “spares” or similar - shall be categorized as “Project and General cargo” type.
  • Cargo description containing “molchopt”, but not mentioning the exact amount of such an option in percentage, will be interpreted as “5% molchopt”.

Loading and Discharging Rate

  • Loading and discharging rates, when not clearly defined/indicated, will be interpreted as CQD (Customary quick despatch). They could also be defined from the Port profile, if such loading/terms are defined as part of their official data. This could later on be amended during negotiations or amended by editing the request.
  • Loading and discharging rates, when indicated as number only, e.g.: “2000/2000”, shall be interpreted as those being on “shex” basis in European, American and other countries following christianity as a main religion, and “fhex” in muslim countries. This could later on be amended during negotiations or amended by editing the request.
  • Loading and discharging rates defined as “ttl days”, without mention of exact number of days, will be interpreted as CQD (Customary quick despatch). This could later on be amended during negotiations or amended by editing the request.
  • Loading and discharging rates shown by single or double digits only, e.g. 2/2 or 11/20, without clear mention of working days of holidays, shall be taken as days for loading and discharging on shex/sshex/shinc/fhex or other terms as the case may be.

Contract Name

  • Contract name, if not specifically indicated in the Freight Request (Cargo bid) shall be suggested by SHIPNEXT. In case of Free in or Free out terms, SHIPNEXT will suggest to use GENCON Charter Party. In case of Liner terms SHIPNEXT shall suggest to use Online Booking note.
  • Cargo Owner (Charter), Broker or Owner may, at any time, chose one or the existing Contracts (Charter Parties) available on SHIPNEXT. If, for some reason, such Charter Party is not available, SHIPNEXT can help add it to the list on demand.
  • Contract type can also be indicated in the Freight Request (Cargo Bid) in a short form. e.g.: C/P, BN, etc.
  • As soon as the Fixture is made either Charterer (Cargo owner) or Broker or Owner shall receive and print an automatically filled in version of a BIMCO or other Proforma Charter Party or Booking note.
  • Contract (Charter Party) and Recap of agreed terms and conditions are saved in “My Contracts” folder in the User’s SHIPNEXT Cabinet.
  • Each Contract (Charter Party) can be given a personal Reference Number by the User.

Commission

  • Commission shown in the Freight request (Cargo bid) in the form of a percentage, on preceded by the word “Commission”, “comm” or similar, will be displayed in the SHIPNEXT Generated Cargo Bid
  • Cargo Owners (Charterers) or Brokers can add or amend the commission during negotiations.
  • Owners and Brokers can always get to see who is the company behind the Freight Request (Cargo Bid) and who is the actual Charterer (Cargo owner).
  • A new cargo request is displayed on Cargo menu during 48 hours. It then remains in the “My Cargo” > “Requests” folder until it is edited, amended and/or relaunched.
*** SHIPNEXT will add more features to make the service more user friendly and advanced in the near future

Making Freight Offers on SHIPNEXT

  • Any Broker or Owner can make a Freight Offer on-line on any cargo, except their own.
  • Freight Offer is copied by send to the Recipient by e-mail as well is in the relevant folder on his SHIPNEXT Cabinet (Available on the Web and SHIPNEXT Application) .
  • Freight Offer remains valid for 24 hours unless declined or counter offered.
  • Freight Offer may contain standard terms and conditions suggested by SHIPNEXT, as well as customary terms and conditions of each individual User.
  • Freight Offers by no means oblige Cargo Owners or Brokers for a reply.
  • Freight Offers (amount of freight) given through SHIPNEXT are published in the Cargo Bid on the Cargo Menu. Only Freight amount is visible. No one can see who, in fact, has offered such a Freight, except the Owners of Broker of the Cargo itself.
  • Freight Offers given from several Owners are all shown in one list in the “My Cargo” > “Requests” folder.
  • Freight Offer may contain Charterer’s of Owner’s Subject, which are to be reconfirmed separately prior the Fixture is made. The validity of such Subject shall be set for 24 hours, unless defined individually.
  • Charterer, Owner and Broker shall be reminded to lift their Subjects 30 minutes before the time elapses.
  • Freight Offers can only be based on an existing vessel or a “TBN”. However Cargo owners are advised to be careful with such offers, and are recommended to give priority to Freight Offers containing a real Ship name.
  • While making a Freight Offer the Broker or Owner can review the wording of every BIMCO clause individually.
  • Freight Offers can be based on any Charter Party form or a Conline Booking Note form shown in the list at the end of the terms and conditions of the Freight Offer.
  • When making an Offer a Broker or Ship Owner can review the limitations in the ports relating to the cargo by clicking on their names.
  • Cargo owner or Broker can reply on a Freight Offer by checking/unchecking the terms and conditions in the list, or by adding customary terms and conditions in the line below.
  • Counter offer is received in the Offeror’s SHIPNEXT Cabinet (on the Web and on SHIPNEXT Application) as well as copied by e-mails.
  • Contracts or Fixtures is given a SHIPNEXT Reference number.
  • Contracts can be printed out or saved in a form of a Charter Party or a Conline Booking note.
  • BIMCO Charter Party forms are printed with permission of BIMCO, for which SHIPNEXT pays BIMCO a fee.
  • Any Charter or Fixture can be Cancelled by either party, which may result in legal consequences.
  • SHIPNEXT may help with legal support, but only as a separate service. SHIPNEXT generally does not get involved in legal matters.
*** SHIPNEXT will add more features to make the service more user friendly and advanced in the near future

Announcing Ship Positions on SHIPNEXT

  • Ships with reported Open Position are used in relevant cargo search.
  • Ship’s Position published on SHIPNEXT is being checked on the day of it’s commencement as to its actual position via Sattelite.
  • If the actual position of the Ship does not permit to fulfill the reported Position, the Ship is then marked as that with no open position or “employed’, and is not used in Suitable Ships Search engine.
  • SHIPNEXT receives all the incoming e-mails and position updates and identifies the vessel name in combination with it’s IMO number or approximate dead-weight or approximate capacity, before matching it to the data-base of 50.000+ Ships with their full details.
  • Ship position may be sent by e-mail, in a random form, or be Added on-line or through a mobile SHIPNEXT application
  • Random individual e-mail with Ship position should preferably contain:
    • - Ship Name
    • - Approximate Deadweight or IMO number
    • - Dates of opening
    • - Place of opening
  • Ship positions remain on the Ship Menu until the last date of opening
  • Ships do not disappear from the Ship Menu when the opening dates end, it is sent to the bottom of the feed until the new Position is reported.
  • Ship positions who are not given a valid future position do not participate in Cargo matching and canvassing.
  • The first sender to send a certain Ship position is marked a the main channel. However at any given moment the head-owner or head-operator can reclaim that right on permanent basis.
  • Ship Owners or Operators can have the right to edit and amend the Ship’s details
  • Clicking on a Ship or choosing to find suitable cargo for it activates an instant search among all the cargo in position that actually suits all the vessel’s technical criteria.
  • Ships details may also, on individual basis, contain information as to:
    • Geographical limitations
    • Excluded areas
    • Cargo exclusions
    • Vessel’s contact data
  • Each Ship Position receives an automatically generated Reference Number.
  • Each user of SHIPNEXT may make a Time Charter bid on-line.
  • Each Time Charter bid, including the hire rate only, is published on SHIPNEXT. No details of the bid nor the Charterer’s name or contacts are published on SHIPNEXT. No one can see neither WHO has made a t/c offer, nor the WHAT what offered, except the actual party the offer is sent to (be it Broker or Owner).
  • Time Charterers can pick whom to send his offer to (including Ship Brokers who recirculated the Ship position).
  • For all further details about making a Time Charter offer please read in “Making Time Charter Offers of SHIPNEXT”.
  • Every SHIPNEXT User can make a Freight offer on a suitable cargo by either “drag and dropping” the Ship onto a suitable cargo, or choosing a “Make a Freight offer” on the Cargo details page.
  • For more information on making Freight Offers please go to “Making Freight Offers on SHIPNEXT.
  • One can use filters to find:
    • Ship Name
    • Ship position sender’s name
    • Ship Owner’s name
    • Ship type
    • Place of opening
    • Dates of opening
    • IMO number
    • Reference number
    • Dead-weight
    • Gear
    • Date of position update
  • Every Offer is sent in copy to Ship Owner’s or Broker’s e-mail address, depending on the Charterer’s choice.
  • Owners or Brokers may chose to publish several positions for one vessel in direct continuation.
  • Owners or Brokers may publish future positions.
  • Closest opening positions shall appear in the Ship Menu
  • It may be that 2 Ship Positions may appear on the screen, in which case the Owner or Broker may edit them online or report to shipport@shipnext.com, however this will not effect a cargo matching process.
  • Any abuse of SHIPNEXT positions may result in Cancelation of Subscription
*** SHIPNEXT will add more features to make the service more user friendly and advanced in the near future

Making Time Charter offers on SHIPNEXT

  • Each user of SHIPNEXT may make a Time Charter bid on-line.
  • Each Time Charter bid, including the hire rate only, is published on SHIPNEXT. No details of the bid nor the Charterer’s name or contacts are published on SHIPNEXT. No one can see neither WHO has made a t/c offer, nor the WHAT what offered, except the actual party the offer is sent to (be it Broker or Owner).
  • Time Charterers can pick whom to send his offer to (including Ship Brokers who recirculated the Ship position).
  • All Time Charter negotiations exchanges are copied by e-mail to both parties.
  • The Registered ShipOwner, if any, also receives a copy of the Firm negotiations exchange.
  • Everything is negotiable except the Owner’s Bank details. Owner’s bank details must also be filled in either in the User’s profile or during negotiations.
  • Owner or Broker can amend the name of the official Owner/Carrier in the contract, as long as Charterer (Cargo Owner) agrees to it.
  • Both Charterer (Cargo Owner) and Ship Owner may have their Subject to be lifted after a certain time prior a fixture (Contract) is concluded.
  • Both Charterer and Owner shall be reminded 30 minutes prior expiration of a time for lifting of Subjects.
  • If Subjects are not lifted of time, Charterers or Owners have the option to agree to extend them by setting a new dead-line.
  • If the Subject are neither lifted nor extended the Contract (Fixture) is considered not concluded.
  • If the Contract negotiations (Fixture) are not concluded, the Cargo Owners and Ship Owner have an option to announce the Cargo/Ship open again.
  • All Time Charter negotiations can be based on a number of pre-loaded Standard C/P Proformas, however SHIPNEXT recommends to use NYPE and BALTIME Charter Parties.
  • If Charterers require an individual Time Charter Proforma to be used, they are requested to contact SHIPNEXT on support@shipnext.com
  • Every Fixture or Contact of SHIPNEXT is binding.
  • Once a Contract (Time Charter Party) is agreed upon and fixed, it is stored in the “My Contracts
    —> “Time Charter Parties” folder.
  • Every Charterer (Cargo Owner) or Ship Owner can cancel the Contract or Fixture, by choosing “Cancel Fixture” on SHIPNEXT.
  • Cargo and Ship Owners, inc case of cancellation, receive a notification by e-mail as well as in the SHIPNEXT Cabinet.
  • If the Fixture or Contact is Cancelled, SHIPNEXT can be consulted for assistance.
  • In case of cancellation, the Cargo Owner is given an option to relaunch the Cargo bid (Freight Request), with new dates, if required.
  • In case of cancellation, the Ship Owner is given an option to relaunch the Ship position, with new dates, if required.
  • SHIPNEXT does not get involved into commercial disputes related to performance or cancelation of Contracts (Charter Parties) unless consulted individually, and as a separate service.
*** SHIPNEXT will add more features to make the service more user friendly and advanced in the near future
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